Preparing Your Office for a Deep-Cleaning Visit

Deep cleans are a known unknown — the office is always messier than the facilities team expects, and our crew always ends up doing some box-shuffling instead of scrubbing. Twenty minutes of prep on your side easily buys an extra hour of actual cleaning on ours. Here is the short version.

The day before

• Communicate the visit. Email everyone in the office. Mention the times, the access route and any disruption (we shouldn't cause much, but a moved monitor is less scary if expected).
• Power-down policy. Ask staff to shut down their monitors and tower, not just sleep them. We do not unplug anything live.
• Clear the desks. Loose paper, food, mugs — into trays or drawers. Anything left on the desk surface won't be moved by us.
• Lock confidential cabinets. We do not open cabinets, but a locked one is one fewer accidental wipe.

Two hours before the crew arrives

• Empty the pantry sink. An empty sink lets us descale properly. Stack the dishwasher and run a cycle.
• Brief reception. The crew will check in by name and show ID. Give reception the supervisor's mobile so they can confirm.
• Open meeting room calendars. Block them out for the visit window so nobody walks into a wet floor mid-meeting.
• Toggle the aircon. Cooler air = faster drying on mopped floors. Set zones to 22°C if you can.

While the crew is on site

• Be available on phone for an hour at the start in case scope needs adjusting.
• Tell us about anything fragile, custom or expensive. Better to flag than assume.
• If you want photos in the visit report, let us know which areas matter most.

After the visit

• Walk the office with the lead before they leave. Five minutes saves a re-visit.
• Look at the photo report when it lands. If something was missed we will return within the next business day.
• Note any persistent issues — a sink that always smells, a carpet stain that won't lift — and flag them for the next deep-clean cycle.

A well-prepared office gets visibly more out of the same number of cleaner-hours. Pass this checklist to whoever owns the facilities calendar and you'll feel the difference on the first visit.

Looking for a regular office programme rather than ad-hoc deeps? Have a look at our commercial service — or send us your floor plan and we will quote a contract.